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Meetings

Every meeting,
without the chaos.

Schedule, run, and minute every meeting — AGM, EGM, committee — without juggling tabs or applications. Quorum tracked live, votes logged, minutes drafted the same day.

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Aurora Tower · AGM · 14 May

Recording · 00:42:17
5 / 7 quorum

Motion 3 of 6

That the 2026 levy schedule be adopted as proposed.

For · 4Against · 1Abstain · 0Awaiting · 2
CCoMo is transcribing in real time

Agenda

1. Welcome✓
2. Minutes✓
3. Levies·
4. Committee
5. General

Why it matters

Three reasons meetings feel different on OurCommons.

No-shows that fail quorum. Reschedules that burn goodwill. Minutes that take a week to draft and another week to approve. We treat the whole meeting lifecycle as one thing, not six.

Quorum that holds up

Notices respect statutory periods. RSVPs tracked. Proxies folded in. If quorum looks shaky we flag it before the date, not the night of.

Votes on the record

Every motion logged with for / against / abstain and attendee attribution. Immutable, audit-safe, retrievable in a click.

Minutes the same day

CoMo transcribes in real time and drafts clean, statute-compliant minutes ready for attendee sign-off while the meeting is still fresh.

The meeting lifecycle

From first notice to signed-off minutes.

  1. 1.

    Schedule in two clicks.

    Pick the meeting type — committee, EGM, AGM — and a cadence. We suggest dates that respect the right notice period, duration, and your portfolio calendar.

    New meeting

    Draft

    Type

    Annual General Meeting

    Cadence

    Annual · auto-repeat

    May14

    Aurora Tower · AGM

    90 min · 7:00 PM · Foyer

    Suggested

  2. 2.

    Agenda that writes itself.

    We slot every outstanding vote or discussion item into the meeting window, prioritising the urgent and deferring what can wait. Statutory items are locked in place so they're never dropped. Attendees can pre-cast votes before the room opens.

    Agenda builder

    Auto-slotting
    Welcome & apologies · 5 minLocked
    Minutes of last AGM · 5 minLocked
    Budget & levies · 25 minPre-voted: 4/7
    Pool by-law amendment · 15 minOpen
    Insurance renewal · 10 minPre-voted: 6/7
    EV charging · 10 minDeferred → June
    6 items · slotted into 90 min windowPre-cast open

  3. 3.

    Notices out, quorum assured.

    Approve the draft and notices issue on your say-so — each to the right party, with the right period. RSVPs come back tracked; if we can see quorum's in trouble, the meeting moves before the day.

    Notices · 14 May AGM

    Sent 23 Apr

    Quorum forecast

    6 / 7 needed
    Lot 1A · PatelAttending
    Lot 2A · NguyenProxy: Patel
    Lot 3A · Whitman Inv.Attending
    Lot 4A · DemirNo RSVP
    Statutory notice: SSMA s.13 (21 days)Respected

  4. 4.

    Run it live, stay on time.

    Quorum bar across the top. Current motion with vote pills in the centre. A timer keeps the meeting on schedule. CoMo transcribes for you — no one's typing frantically.

    Live meeting room

    Recording · 00:28:04

    Quorum

    7 / 7

    Current motion

    That the 2026 levy schedule be adopted as proposed.

    For · 5Against · 1Abstain · 1
    CCoMo transcribing22 min remaining

  5. 5.

    Minutes, ready the same day.

    CoMo's draft lands in your inbox the moment the meeting closes. Edit if you want. Attendees approve in a click. The full transcript is kept for the record.

    Minutes · AGM 14 May

    Ready for sign-off

    Generated by CoMo

    The Chair opened the meeting at 7:03 PM with a quorum of 7/7 in attendance. Motion 3 (2026 levy schedule) was carried 5–1 with one abstention. Action items assigned: R. Patel (levy notices), K. Nguyen (pool by-law redraft)…

    Approvals

    RPKNAD2 / 3
    Edit draftSame-day approval

  6. 6.

    Actions, assigned and tracked.

    Every task raised during the meeting lands on the action items board with an owner and a deadline — so what was agreed actually happens.

    Actions · from AGM 14 May

    6 open
    Draft revised pool by-lawKN Due 30 May
    Issue 2026 levy noticesRP Due 21 May
    Obtain 3 insurance quotesSM Due 14 Jun
    Lodge s.86 notice · by-law 18Overdue · 3d

In the detail

Details that do the quiet work.

Meetings are dense. These are the pieces that make the density feel managed rather than frantic.

Welcome & apologiesLocked
Confirm last minutesLocked
Budget & leviesOpen
Committee electionLocked

Statutory items, locked in

Can't draft an agenda without the items the Act demands.

Quorum

7 / 7
For · 5Against · 1Abstain · 1

Quorum + votes on the record

Attendance, proxies, votes — all captured, all attributable.

Draft minutes

The Chair opened at 7:03 PM with a quorum of 7/7. Motion 3 carried 5–1 (one abstention). Action items assigned…

AI-drafted minutes

Hours of typing returned to your afternoon.

Draft pool by-lawKN 30 May
Issue levy noticesRP 21 May
Three insurance quotesSM 14 Jun

Talk → action

Actions flow out of the meeting, owned and dated.

Budget & leviesIn progress
EV chargingDeferred → June
+ Add itemEdit minutes

Flex without breakage

Defer mid-meeting, add items late, edit with a full audit trail.

Pairs well with

Built to run together.

Governance & compliance

Every meeting outcome flows into the compliance calendar, the by-law library, and the records register — no re-entry.

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CoMo, the AI assistant

CoMo is the scribe in the room, the fact-checker on the fly, and the drafter of the minutes the moment the meeting ends.

Explore

The next step

Strata, the way it
should be.

Book a 30-minute call. We'll show you how a meeting, a levy run, and an audit pack feel different.

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