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Trust accounting

Audit-ready,
by default.

Trust accounting is heavily regulated and heavily audited. We turn what has felt arcane into something intuitive — genuinely helpful instead of quietly terrifying.

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ourcommons.co/sm/aurora-tower/financials

Trust balance

$284,512

Administrative fund

$62,118

Capital works fund

$214,840

Audit pack

Ready

Recent activity · Aurora Tower

In balance
18 Apr · BPay receipt · Lot 24A+$1,242.00
17 Apr · Audit fee · Henderson & Co.−$1,650.00
15 Apr · Lift servicing · Lift Right−$3,800.00
12 Apr · BPay receipt · Lot 18B+$1,242.00
10 Apr · Strata reserve interest+$142.08

Bank reconciliation

Matched

48/48

Last rec22 Apr 2026 ✓

Why it matters

Trust done the way an auditor wishes it were.

Every movement in a trust account is a regulated event. The platform enforces the rules instead of hoping you remember them — double-entry integrity, LIC approval chains, reconciliations that won't close on a variance.

Ledger that can't drift

Immutable double-entry posting. Every receipt and disbursement balances in two funds before it's saved.

BPay to lot, automatically

CRNs resolve to lots and owners on import. Arrears and receipting happen in the same pass.

Audit pack as you go

Trial balance, disbursement register, bank recs and supporting invoices assemble quietly each month — July isn't a scramble.

From setup to audit

One system from opening balance to the signed-off audit pack.

  1. 1.

    Bring the history in.

    Upload your strata roll, .aba files and historical bank statements. We parse it, derive your opening balance, and stand the ledger up — ready for you to verify before it goes live.

    Trust account setup

    Step 2 of 4

    Strata roll

    48 lots · verified

    Bank statements

    3 of 3 imported

    Historical ledger

    2023–26 parsed

    .aba files

    12 imported

    Opening balance (auto-derived)$282,138.24

  2. 2.

    Levies receipt themselves.

    BPay comes in, CRNs resolve to lots, receipts post and arrears lists update in the same pass. You see who's paid and who hasn't without lifting a finger.

    BPay receipts · today

    14 matched · 2 pending
    CRN 1018 · Lot 12B · R. Patel+$1,242.00
    CRN 2401 · Lot 24A · K. Nguyen+$1,242.00
    CRN 1803 · Lot 18B · Whitman+$1,242.00
    CRN 0407 · Lot 04C · DemirAuto-matched
    CRN ???? · unknown payerNeeds review
    Arrears list auto-updatedRun again

  3. 3.

    Disbursements, in bulk or one by one.

    Build a batch, run LIC approvals through the right chain, and export a clean .aba file for the bank. The audit trail is captured without a second thought.

    Disbursement batch · 23 Apr

    Awaiting LIC approval
    Lift Right · servicing$3,800.00
    Henderson & Co. · audit fee$1,650.00
    GreenScape · gardens$820.00
    NSW Fair Trading · levy$420.00
    4 items · $6,690.00 · .aba ready
    PNMS1 / 2

  4. 4.

    Reconcile in a click.

    Bank feed matches against the ledger automatically. What's left is a handful of edge cases you actually want to look at — the rest is done.

    Reconcile · April 2026

    48 / 48 matched
    04 Apr · BPay receipt · Lot 12B✓ matched
    08 Apr · Lift Right payment✓ matched
    12 Apr · Henderson & Co.✓ matched
    17 Apr · Interest · CBA Trust✓ matched
    Variance$0.00 ✓

  5. 5.

    Audit pack, on demand.

    Hit one button to generate the full pack — trial balance, disbursement register, reconciliations, invoices. Auditor-ready formatting, no late-night assembling.

    2026 audit pack

    Auto-assembled
    Trial balancePDF · 4 pg
    Levies issued & receivedPDF · 12 pg
    Disbursement registerPDF · 18 pg
    Bank reconciliationsPDF · 12 pg
    Supporting invoicesZIP · 84 files
    Prepared for Henderson & Co.Download pack

  6. 6.

    Or don't — yet.

    Not ready to move your trust account across? Run the rest of OurCommons first. Onboard a building or two. Flip the switch when you're comfortable — we'll migrate the history when you do.

    Financials tab · preview

    Locked until Phase 2

    Trust dashboard

    Upgrade to unlock

    Run a building or two without the trust module first. When you're ready, we migrate history and flip the switch — no re-onboarding.

    Start with meetings & governance →

In the detail

Everything that keeps the books honest.

Trust accounting is the module that has to be right before anything else matters. These are the pieces that enforce it.

Admin fund · receipts+$14,904
Admin fund · disbursements−$11,150
Capital works · receipts+$22,356
Capital works · disbursements−$8,400

Double-entry ledger that enforces balance

Posts fail if they don't balance. No silent drift, no phantom funds.

CRN 1018 · Lot 12BMatched
CRN 2401 · Lot 24AMatched
CRN ???? · unknownReview

BPay auto-receipt

CRNs resolve to lots. Arrears update with the payments.

Lift Right · $3,800Approved
Henderson · $1,650Awaiting
PNMSLIC chain

LIC approval chains

The right two signatures before money moves.

Matched

48 / 48
Variance$0.00

One-click reconciliation

Bank feed in, variance check, zero-drama close.

Trial balancePDF
DisbursementsPDF
Bank recsPDF
InvoicesZIP

Audit pack auto-built

Every artefact an auditor asks for, assembled monthly.

Lot 12B · statement$0.00
Lot 24A · arrears$1,242
Lot 04C · payment plan6 × $207

Owner statements & arrears

Contribution statements, arrears summaries, payment plans.

Pairs well with

Built to run together.

Levies & capital works

Levy schedules flow into the ledger. Capital works milestones draw down. Arrears chase themselves.

Explore

Owner portal

Owners see live statements and can pay levies the day they're due — no invoice-in-email limbo.

Explore

The next step

Strata, the way it
should be.

Book a 30-minute call. We'll show you how a meeting, a levy run, and an audit pack feel different.

Book a callOr just say hello →