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Owner portal

Your building,
in your pocket.

Owners and committee members get a real window into their scheme — meetings, minutes, levies, by-laws, documents — without chasing the manager for any of it.

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OurCommons

Welcome back,

Lot 12B

Aurora Tower · Pyrmont

Levies due

$1,242.00

Q2 2026 · due 30 Apr

Next AGM14 May
Documents42
Open tickets1

Why it matters

A portal that makes transparency the default.

Most owners have no idea what's happening in their building between annual meetings. Information lives in someone's email or, worse, someone's head. The owner experience becomes whatever the manager had time to send out. That needs to stop.

One view, one login

Levies, minutes, by-laws, documents and tickets — all under a single sign-in that works on phone, tablet or desktop.

Less inbox, more clarity

Owners and committees get what they need without the back-and-forth. SMs spend their time managing, not forwarding PDFs.

You control the dial

Legislative minimums are always on. Everything above that — financials, breach history, documents — is configurable per building and per role.

The owner experience

From invite to ticket — the full owner lifecycle.

  1. 1.

    Owners invite themselves in.

    At onboarding we pull the strata roll and generate per-lot invites. Owners click once to set up access — no admin work on your side, no chasing for email addresses.

    Owner invite · 48 lots

    Sending

    Email preview

    Hi Rohan — your owners corporation has moved to OurCommons. Click below to set up access to your Lot 12B portal. You'll see levies, meeting notices, documents and by-laws — all in one place.

    Lot 1A · Patel, R. & Patel, S.Sent · accepted
    Lot 2A · Nguyen, K.Sent · pending
    Lot 3A · Whitman InvestmentsQueued

  2. 2.

    The home screen answers the common questions.

    What do I owe. When's the next meeting. What's new in the documents. Where do I pay. All surfaced on first open — no digging.

    My Lot · 12B

    Levies due

    $1,242.00

    Q2 · due 30 Apr

    Next AGM · 14 MayRSVP →
    By-laws · updated 12 Apr5 active
    Documents · Q1 minutesRead

  3. 3.

    You choose what owners see.

    Set visibility globally across the portfolio, or per building when a particular scheme needs something different. Statutory minimums are locked on; everything else is up to you.

    Portal visibility · Aurora Tower

    SM control
    Meeting minutesAll owners
    Financial reportsCommittee only
    Individual levy accountsOwn lot only
    By-law breachesCommittee only
    Contractor ratesHidden
    Legislative minimum: always onOverride

  4. 4.

    Proxies and pre-voting in a click.

    Owners delegate their vote or pre-cast positions from the portal. No printed forms, no wet-ink scans arriving 15 minutes before quorum.

    Proxy form · AGM 14 May

    I, R. Patel (Lot 12B), appoint

    KNK. Nguyen (Lot 2A)
    Motion 3 · LeviesPre-cast: For
    Motion 4 · CommitteePre-cast: For
    Motion 5 · Pool by-lawAbstain
    Signed digitally · 08 MayValid

  5. 5.

    Minutes archive that's actually searchable.

    Every past minute is accessible under the owner's lot. Full transcripts retained, plain-English summaries on top, search across everything.

    Minutes archive · Aurora Tower

    Search
    AGM · 14 May 2026Signed
    EGM · 4 Feb 2026Signed
    Committee · 12 Jan 2026Signed
    AGM · 20 May 2025Signed
    Full transcripts retrievableSearch transcripts

  6. 6.

    Tickets, triaged and tracked.

    Something leaking, broken, or out of place? Owners raise a ticket with a photo and context. It routes to the right person and the status is visible to the owner until it's fixed.

    New ticket · Lot 12B

    Draft

    Category

    Plumbing

    Urgency

    This week

    Leaking pipe in the ceiling of my bathroom — water stain is spreading. Happy to give access during business hours.
    Photo attachedRouted to SM

In the portal

Every view an owner or committee member needs.

Same product, tuned for the person looking at it. Owners see their lot. Committees see the building.

Levies due

$1,242.00

Next AGM14 May

My Lot dashboard

The answer to every question a lot owner routinely asks.

AGM 14 May · proxy to KNValid
Pre-cast: Motion 3For
Pre-cast: Motion 4For

Meeting attendance & proxies

RSVP, appoint a proxy, pre-cast — all digital.

Q1 2026 · paid12 Feb
Q2 2026 · due30 Apr
Q3 2026 · projected30 Jul

Levy balance & payment

Live balance, BPay, card or payment plan.

Q1 minutesPDF
2026 budgetPDF
s.184 certificatePDF

Document library

Minutes, budgets, certificates — filed, searchable.

Pool & wet areasv4 · 2025
Pets & companion animalsv3 · 2025
EV charging · proposedDraft

By-law library

Current text, plain-English, version history.

Leaking ceiling · plumbingTriaged
Car park lightScheduled
Lift noise · resolvedClosed

Building tickets

Raise, track, resolve — without picking up the phone.

Pairs well with

Built to run together.

Meetings

Proxies, pre-votes and minutes flow straight between the portal and the meeting room.

Explore

Governance & compliance

By-laws, office bearer details and statutory notices are the same record owners read in the portal.

Explore

The next step

Strata, the way it
should be.

Book a 30-minute call. We'll show you how a meeting, a levy run, and an audit pack feel different.

Book a callOr just say hello →