Governance
Resolutions, bylaws, and the rest.
Circular resolutions, bylaws, key dates, lot transfers, tenancy notices... and more.
What’s in scope
The bits the law cares about, all tracked, all in one place.
Meetings that run to time.
One workspace for committee meetings, AGMs and EGMs, with a live cockpit that keeps every agenda item on schedule.
- The AGM workspace auto-seeds the statutory agenda for NSW, VIC and QLD: quorum declaration, COI declarations, audited financials tabled, insurance, budgets and levies, committee election.
- Meeting notices include per-state notice-period floors with red/amber/green warnings if you are cutting close, and a generated PDF ready to send.
- The live cockpit shows real-time presence, runs a per-item timer with audible warnings, and calculates quorum by persons, by entitlement, or by floor as votes land.
- RSVPs, attendance, apologies and an in-attendance log for non-voting observers. The Recall.ai transcript bot joins your Google Meet or Zoom link and takes the notes.
Motions and voting, done by the book.
Every resolution type, tallied correctly for your state, from an ordinary committee motion to a secret ballot at the AGM.
- Resolution types correct per state: ordinary, special, unanimous, without dissent, majority. The tally engine knows NSW SSMA, VIC OCA and QLD BCCM.
- Secret ballots are end-to-end encrypted with HMAC verification, triggered automatically when the threshold is hit. A poll demand triggers a share-weighted re-tally on the spot.
- Ownership-aware vote routing for joint tenants and tenants in common: pair-confirm prompts for co-owners, provisional staging until both agree. Standing authority lets owners delegate their vote per lot.
- SCMs can pre-cast votes before the meeting; live attendance supersedes them. Vote from your phone with biometric confirmation. The vote audit log is immutable in the database.
Minutes, drafted and sealed.
CoMo turns the meeting transcript into structured minutes. Once the committee approves them, they are sealed, numbered and visible to every owner.
- AI-drafted minutes capture attendance, agenda items, votes, action items and deferrals. Edits reset approvals with a clear warning. Full version history kept throughout.
- Committee-majority approval workflow nudges anyone who hasn't opened the draft. Mobile parity for SCMs and SMs.
- Sealing locks the record, assigns an immutable reference number and freezes the audit log. Sealed minutes become visible to owners automatically.
- The Secretary gets a daily digest of pending approvals. SCMs can't resign from the committee while approvals are outstanding.
Proxies, handled before the room fills up.
Lodge a proxy in seconds, or set a standing preference and let the system handle it at agenda finalisation.
- Per-meeting proxies for committee meetings and AGMs: general, or directed with per-motion instructions.
- Standing proxy preference ("always proxy to X if I can't make it") auto-lodged the moment the agenda is finalised.
- Ownership-aware lodge that respects the joint-tenants and tenants-in-common matrix automatically, with pair-confirm prompts for co-owners.
- Email-token confirmation for proxy nominees; mobile lodge with biometric confirmation.
Committee, roles and elections.
The office bearers register, with eligibility checks per state and the committee election baked into every AGM workspace.
- Chair, Secretary, Treasurer and members recorded with term-end warning chips. A 12-month churn signal surfaces a board that might be burning out.
- Committee size and mandatory roles enforced per state: NSW large-scheme thresholds, VIC tiers, QLD regulation modules.
- Eligibility checks cite the statute: unfinancial owners, those not on the strata roll, connected persons and multiple nominees from the same lot are all flagged automatically.
- AGM supports self-nominations, re-nominations and floor nominations, with opt-out. Uncontested elections auto-finalise.
The strata roll, tenancy and transfers.
A live membership register, from the day a lot settles to the day it sells, with tenancy notices and owner representatives tracked alongside.
- Ownership types tracked on the roll: sole, joint tenants, tenants in common with share percentage. Ownership transfers auto-update the roll and invite the new owner.
- Tenancy notices per state (NSW s.258 and equivalents): 14-day compliance check, SM acknowledgement, mark-vacant flag, managing-agent block, assignment chain. The tenancy gauge shows the 40% threshold at a glance.
- Owners can appoint a real-world representative (power of attorney, leasing agent, family member, accountant) with 8 fine-grained permissions: viewing documents, exporting, submitting tickets, lodging tenancy and transfer notices, requesting records, submitting AGM topics and requesting a payment plan.
- SM-to-SM building handover comes with a switchover checklist so nothing falls through the gap.
Disputes, conflicts and bylaw breaches.
A single place for the tricky stuff: tribunal disputes, standing conflicts of interest and breach notices, all with the paper trail attached.
- Disputes register for NCAT, VCAT and QCAT: per-state typing, dispute notes log, linked to the source motion or bylaw breach.
- Standing COI register, plus in-meeting declarations as the hardcoded second agenda item. A pre-loaded banner surfaces any standing conflicts before the chair has called the room to order.
- Bylaw breach notices with PDF generation and response-due tracking. (The full bylaws workflow is covered in more detail below.)
The audit trail that can't be rewritten.
Every vote, notification decision and records request is logged in a trail that survives even a service-role database query.
- Owner records-inspection requests per state (NSW s.183, VIC s.146, QLD s.205): statutory deadline tracked, per-category fulfil or refuse, batch action, visibility grants for owner-only or all-owners access.
- Minutes, votes and the trust ledger each carry their own immutable audit log. A 7-year control-panel log covers every notification default change, visibility grant and records-request lifecycle event.
- Statutory notification floors enforced in the database: critical triggers (meeting scheduled, minutes sealed, bylaw registered, levy issued, proxy lodged, special resolution passed) cannot be turned off.
How it works
Circular resolutions. Draft to recorded, no phone rounds.
Draft the resolution
Write the motion text and attach supporting documents. The platform enforces required fields per your state.
Circulate to committee
All committee members receive the resolution simultaneously. The SM sets the vote window when circulating — typically 7 to 28 days — and can extend it later if more time is needed.
Members vote digitally
Each member casts their vote: In Favour, Against, or Abstain. Automated reminders go to non-respondents before the window closes.
Circular resolution — vote status
3 of 5 responded
Closes in 3 days
Outcome declared
The moment all members respond (or the window closes), the result is tallied and declared automatically. Carried or lapsed, it is recorded either way.
Permanently recorded
The resolution, full vote record (including abstentions), and outcome are appended to the meeting minutes. Audit-ready from day one.
Circular Resolutions
Aurora Tower · 6 committee members
Replace lobby mailboxes with smart parcel lockers
That the committee approve replacement of existing mailboxes with SmartPost Pro parcel lockers at a cost of $14,800, funded from the sinking fund.
Approve $12,400 for facade pressure washing
That the committee approve an expenditure of $12,400 (ex. GST) for professional facade pressure washing and minor sealant repairs, to be completed before 30 September 2026.
Adopt revised pet policy bylaw amendment
That the committee approve amendment to By-Law 14 (Keeping of Animals) permitting cats and small dogs under 10 kg, subject to written approval and a $500 refundable bond.
Bylaws
Every bylaw. From original scan to latest amendment, breach notices included.
1 of 4 · Upload / create
Upload / create
- Upload PDFs or Word docs from council records or prior managers
- Bylaws are automatically parsed and indexed on ingestion
- Or draft a brand-new bylaw directly in the platform
- New bylaws stay as drafts until approved and in force
What now?
Governance, made
Book a 30-minute call. We'll walk you through a meeting, a levy run, and an audit pack. Then you can decide for yourself whether it feels different.