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Levies

Plan, issue and track levies.

Draft one-off or recurring levies, submit them for committee or owner approval, track payments.

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Levies and communications

The arc

Set entitlements → model → approve → issue → track. OurCommons makes the whole chain frictionless.

01

Levies are complicated. OurCommons isn't.

Once you know what your building expenses are going to be... you need to fund them. Levies are complicated. But once you set up your unit entitlements in OurCommons: planning, approving, issuing and tracking them become a breeze.

  • Our platform lets you draft one-off or recurring levies, model financial impacts on your owners, and track payments and arrears.
02

What if we raise $X over Y years?

What if we raise $X over Y years? What does that look like per lot, per month? Could we one-shot it if its small enough to get it over and done with?

  • Our modelling tools show the per-lot, per-month impact of any levy scenario before you commit to anything.
03

Submit, approve, without the calls.

Submit draft levy proposals to your committee or owners (as needed) for digital approval or, if legally required at an EGM/AGM, by automatically adding an agenda item for your next relevant meeting along with the financial workings.

  • One-click digital approval: no phone rounds, no chasing emails.
04

One click out. One ledger in.

Once approved, issue levy notices with one-click to owners. Track payments and automate followups and reminder notices to save time.

  • Payment plans can be requested, reviewed, approved and tracked on the platform.
  • Payments are matched to receipts automatically; arrears are surfaced the moment they appear.
Interactive demo
ourcommons.app/financials/levies/payments

Q3 2026 Levy Notices

Aurora Tower · 6 lots

Outstanding

$7,350

1

J. Morrison

Admin Fund

$2,100

Paid
2

P. Sharma

Admin Fund

$2,100

Pending
3

T. Williams

Sinking Fund

$1,050

Overdue
4

R. Chen

Admin Fund

$2,100

Pending
5

S. Patel

Admin Fund

$2,100

Arrangement
6

L. Nguyen

Sinking Fund

$1,050

Paid

The full picture

Entitlements to arrears. One chain, no gaps.

Configure each lot's unit entitlements and set up your fund structure (admin and capital works funds). Import a bank CSV to pre-populate your building's financial history.

Set unit entitlements

Fund structure, chart of accounts

Test levy scenarios before committing. See the per-lot, per-month dollar impact of raising $X over Y years, or one-shotting a smaller amount. Committee sees the numbers before they vote.

Model levy impact

$X over Y years, per-lot per-month

Submit for approval

Committee members receive a digital sign-off request and approve with one click. No phone rounds, no chasing emails.

Committee

Digital sign-off

If owner approval is legally required, OurCommons auto-adds the levy as an agenda item with the financial workings attached.

EGM / AGM

Auto-added to agenda

Approved
Once approved, issue levy notices to all owners in one click. Each notice shows the lot entitlement, amount due, and payment instructions.

Issue levy notices

One click to all owners

Payments are matched to receipts automatically as they flow in. Bank recs become a confirmation exercise. Overdue items surface the moment they appear.

Track payments

Receipts auto-matched as they land

Arrears surface the moment they appear. Owners can request payment plans; you review, approve, and track them on the platform. Reminder notices are automated.

Arrears and payment plans

Surfaced automatically

What now?

Levies, finally

Book a 30-minute call. We'll walk you through a meeting, a levy run, and an audit pack. Then you can decide for yourself whether it feels different.

Book a callSee pricing