Capital works
The law has changed; your tools should too.
Groundbreaking forecast model to help you anticipate (and mitigate) capital costs in advance.
The levy trap
- Move works between yearsSlide items into lower-spend years to smooth the curve.
- Instant re-modellingLevy and fund balance update the moment you change a year.
- Your QS reviews, edits, and approvesBuilt-in workflow for your qualified expert.
- Your building manager can contribute tooInline notes on each item's condition and timing.
- Drafts to approvalCreate, share, and submit drafts for committee sign-off.
- Year-10 buffer targetConfigurable per building, set by your owners' risk appetite.
A 10-year plan, legally required.
Owners corporations in New South Wales, Queensland and Victoria are legally required to have a 10-year capital works fund plan that is reviewed regularly and may even need to be in a prescribed form under relevant state laws.
- OurCommons keeps you compliant by default; the plan structure adapts to your building's state and relevant regulations.
Your data, doing the forecasting.
OurCommons lets you build your plan inside the platform. Data is pulled in from every aspect of the building for increased forecasting accuracy and descreased data entry.
- Your building's maintenance history is measured against standardised quantity surveying standards to determine when an insection or replacement is likely required for certain capital works.
- We also use your building data (its age, size, features and materials) to give you some suggested items to look into when they are coming up for work if you don't have maintenance history available.
Invite your quantity surveyor.
The platform allows you to invite your qualified experts (a quantity surveyor, an accountant, or a builder) to look at what you've got, make a copy and tweak or adjust your version in a new draft.
10-year capital works forecast
Year 10 balance: −$k
CWF balance
Step 1: the baseline
Where the fund is heading today.
Levies come in every quarter. Expenses don't. The year-six spend is a hard hit — and most buildings only see it coming two years out.
Step 1: the baseline
Where the fund is heading today.
Levies come in every quarter. Expenses don't. The year-six spend is a hard hit — and most buildings only see it coming two years out.
Step 2: adjust the levy
Drag until the balance turns positive.
Use the levy slider on the chart. A modest flat increase across the ten years makes the difference — drag until the year-10 number flips from red to black.
Step 3: reschedule the works
Pull forward an expense. Watch the fund smooth out.
Drag the orange bar to a quieter year with low planned spend. Owners see a flatter trajectory — no sudden levy spike, no last-minute scramble.
Version control means better decisions.
Prepare as many draft scenarios as you need. Share each one with your committee and quantity surveyor to review. Once a version is adopted, actuals start tracking against it automatically — no extra setup.
Version history
Actuals vs. plan · FY 2023–2032
tracking v3How it works
Save draft plan
- Approved levies fill income
- Tune your arrears %
- Open RFPs fill expenses
- AI suggests likely works
- Reads building stats
- Learns from works history
Submit for review
- One click sends it out
- Committee logs in
- Sees the live draft
- Comments inline
- Approve in one click
- Or take to a meeting
Actuals auto-track
- Invoices auto-allocated
- Actual vs plan by year
- Variance flagged early
- Live fund balance
- Drift prompts a redraft
- Full audit trail
Committee approval
- Committee logs in
- Reviews live draft
- Requests changes inline
- Approves in one click
- Or hold a meeting
- Signed and timestamped
QS / auditor signoff
- QS / auditor logs in
- Reviews live draft
- Annotates inline
- Co-signs in one click
- Or book a session
- Signed and timestamped
Save draft plan
- Approved levies fill income
- Tune your arrears %
- Open RFPs fill expenses
- AI suggests likely works
- Reads building stats
- Learns from works history
Submit for review
- One click sends it out
- Committee logs in
- Sees the live draft
- Comments inline
- Approve in one click
- Or take to a meeting
Committee approval
Approved- Committee logs in
- Reviews live draft
- Requests changes inline
- Approves in one click
- Or hold a meeting
- Signed and timestamped
QS / auditor signoff
Adopted- QS / auditor logs in
- Reviews live draft
- Annotates inline
- Co-signs in one click
- Or book a session
- Signed and timestamped
Changes requested, back to “Save draft plan” (01)
Actuals auto-track
- Invoices auto-allocated
- Actual vs plan by year
- Variance flagged early
- Live fund balance
- Drift prompts a redraft
- Full audit trail
What now?
Anticipate. Mitigate.
Book a 30-minute call. We'll walk you through a meeting, a levy run, and an audit pack. Then you can decide for yourself whether it feels different.