Capital works
The law has changed; so should your tools.
Learn more about our groundbreaking forecast model to help your buildings anticipate (and mitigate) capital costs in advance, experiment with different options and pick the right path.
A 10-year plan, legally required.
Owners corporations in New South Wales, Queensland and Victoria are legally required to have a 10-year capital works fund plan that is reviewed regularly.
- 'Will we have enough money?' doesn't have to be a stressful discussion. Avoid surprise and last minute special levies by forecasting and planning ahead.
- OurCommons tracks your statutory plan deadlines for you (built on the NSW 10-year capital works fund framework, with review and finalisation reminders) and structures your plan around the official reporting categories, so staying on top of your obligations is the default, not an afterthought.
- Understand the trade-offs of deferring expenses or increasing levies sooner
- Ground any levy changes in a solid, data-backed plan.
Your data drives forecasts, reducing guesswork.
OurCommons lets you build your plan inside the platform. Data is pulled in from every aspect of your building for increased forecasting accuracy and decreased data entry.
- Your building's maintenance history is measured against standardised quantity surveying standards to determine when an inspection or replacement is likely required for certain capital works.
- We also use your building data (its age, size, features and materials) to give you some suggested items to look into when they are coming up for work if you don't have maintenance history available.
- Using our RFP / Vendor Procurement module, your works history for the building will populate over time, giving us valuable data about when rework or replacements may be required.
Invite your quantity surveyor.
The platform allows you to invite your qualified experts (a quantity surveyor, an accountant, or a builder) to look at what you've got, make a copy and tweak or adjust your version in a new draft.
10-year capital works forecast
Year 10 balance: −$k
CWF balance
This is just an example to show you how it works. Contact us if you want to see the real thing.
Step 1: the baseline
Where the fund is heading today.
Levies come in every quarter. Expenses don't. The year-six spend is a hard hit — and most buildings only see it coming two years out.
Step 1: the baseline
Where the fund is heading today.
Levies come in every quarter. Expenses don't. The year-six spend is a hard hit — and most buildings only see it coming two years out.
Step 2: adjust the levy
Drag until the balance turns positive.
Use the levy slider on the chart. A modest flat increase across the ten years makes the difference — drag until the year-10 number flips from red to black.
Step 3: reschedule the works
Pull forward an expense. Watch the fund smooth out.
Drag the orange bar to a quieter year with low planned spend. Owners see a flatter trajectory — no sudden levy spike, no last-minute scramble.
Version control means better decisions.
Prepare as many draft scenarios as you need. Share each one with your committee and quantity surveyor to review. Once a version is adopted, actuals start tracking against it automatically, with no extra setup.
Version history
Actuals vs. plan · FY 2023–2032
tracking v3How it works
Save draft plan
- Approved levies fill income
- Tune your arrears %
- Start an RFP from a plan item
- AI suggests likely works
- Reads building stats
- Learns from works history
Submit for review
- One click sends it out
- Committee logs in
- Sees the live draft
- Reviews in the portal
- Approve in one click
- Or take to a meeting
Actuals auto-track
- Invoices auto-allocated
- Actual vs plan by year
- Variance flagged early
- Live fund balance
- Drift prompts a redraft
- Immutable ledger, versioned history
Committee approval
- Committee logs in
- Reviews live draft
- Revise as a new version
- Approves in one click
- Or hold a meeting
- Adoption timestamped
QS / auditor signoff
- QS logs in via token
- Reviews live draft
- Adds review notes
- Submits assessment
- Access link expires automatically
- Timestamp recorded
Save draft plan
- Approved levies fill income
- Tune your arrears %
- Start an RFP from a plan item
- AI suggests likely works
- Reads building stats
- Learns from works history
Submit for review
- One click sends it out
- Committee logs in
- Sees the live draft
- Reviews in the portal
- Approve in one click
- Or take to a meeting
Committee approval
Adopted- Committee logs in
- Reviews live draft
- Revise as a new version
- Approves in one click
- Or hold a meeting
- Adoption timestamped
QS / auditor signoff
Adopted- QS logs in via token
- Reviews live draft
- Adds review notes
- Submits assessment
- Access link expires automatically
- Timestamp recorded
Changes requested, back to “Save draft plan” (01)
Actuals auto-track
- Invoices auto-allocated
- Actual vs plan by year
- Variance flagged early
- Live fund balance
- Drift prompts a redraft
- Immutable ledger, versioned history
What now?
Anticipate. Mitigate.
Whether you want a demo or a quick call, we're sure you'll be impressed.