Compliance · Calendar · Tasks
Never miss a key date again.
Keep all your key dates and tasks across all of your buildings in one place. Allocate tasks and let our intuitive interface update your stakeholders automatically (& don't worry, you can choose who is notifie, and when).
The arc
Calendar → action items → recurring jobs → portfolio view. Every deadline visible, every task tracked.
Every key date. At a glance.
Each building gets its own compliance calendar. See every key date — meetings, fire-safety inspections, insurance renewals and contract expiries, AGM notice windows, levy due dates and any other bespoke key dates you want to log — all at a glance.
- You can sync this calendar with your own using Google Calendar, iCal or Outlook. When dates move, the calendar moves with them.
- Reschedule a meeting? OurCommons re-issues a fresh iCal request to every confirmed attendee through their mail client — their Google, Apple, or Outlook calendar updates the entry in place, not as a duplicate. Cancelled meetings disappear.
Drag a card. That's the product.
Each building also gets an Action Items board. This is a project management tool that stores both automatically generated and your custom tasks: an inspector flags a defect, a committee member raises a request, a recurring task ticks over, or you drop in your own task on the fly.
- Drag a card between columns for live updates to your colleagues and committees, set priority with the up/down arrows to help them understand what is most urgent, and assign responsible people to complete the task or those that need to be updated as it progresses.
- When a card moves between lanes, the responsible person gets an email and an in-app notification in the bell at the top of their sidebar — so there's no "did you see my email?", no separate group chat, no follow-up phone call.
- Mark a card complete and you're prompted to leave a closing note for the record.
Complete one. The next appears.
For recurring jobs, like an annual fire inspection, monthly bank recs, or quarterly committee meetings: when you complete one, OurCommons automatically creates a fresh card in To do with the next due date already set so there's no doublework.
- Record notes and see a card's history to keep everyone up to speed by logging them in one place. No spreadsheets, no shared inbox, no losing track of who's doing what.
Every building. One board.
Step up to the strata manager view and both surfaces become portfolio-wide. The compliance calendar overlays every building in your portfolio onto one monthly grid, each building filterable in and out.
Fire inspection certificate renewal
Bayside Terraces
CHU insurance renewal: collect quotes
Noosa Heads
AGM minutes distribution to all owners
Coogee Sands
Quarterly levy notice draft
Bayside Terraces
Water compliance certificate
Noosa Heads
They always know what's next.
Because every card move emails the tagged person on the card (and rings their in-app bell) the people doing the work always know what's next without having to log in and check, and without you needing to email or text them separately.
- The same private iCal subscription URL that pulls one building's deadlines into your Google or Apple Calendar can be widened to pull all of your buildings' deadlines at once — open Apple Calendar on a Sunday afternoon and the next month's workload is already on your phone, refreshing all on its own as needed.
What now?
Never miss a
Book a 30-minute call. We'll walk you through a meeting, a levy run, and an audit pack. Then you can decide for yourself whether it feels different.